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Easton Garlic Fest 2025
Saturday & Sunday, October 4th  & 5th  2025
10am – 6pm     Rain or Shine!!
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Prepared Food Vendor Application

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Please fill out and submit your application to vend by Sept. 1, 2025.
Vendors will be notified of acceptance by email.​
Prepared Food Vendor Fee

10x10 space  $500.00

10x20 space  $600.00

10x30 space  $700.00

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10x10 space on Centre Square $750.00

10x20 space on Centre Square $850.00

10x30 space on Centre Square $950.00

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Plus City of Easton Fees:

City of Easton Business License $25 yearly one time fee

City of Easton Festival fee $50 per festival

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******** APPLICATION PROCESS *********

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Submit ALL of the following to The Easton Garlic Fest
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All documents to be submitted online through our website

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  1. SIGNED CONTRACT/RULES AND REGULATIONS - clearly describe items you will be selling in form below
     

  2. INSURANCE - VENDOR must furnish FESTIVAL MANAGEMENT with a CERTIFICATE OF INSURANCE with a liability limit of no less than $1,000,000 and shall name the Easton Garlic Fest, its directors and officers as “additional insured” and the Easton Garlic Fest, 20 N 3rd Street, Easton PA 18042, as the Certificate Holder
     

  3. VENDOR FEE - pay online or submit a check
    Checks should be made out to “The Easton Garlic Fest” and mailed to:
    Easton Garlic Fest
    20 North 3rd Street
    Easton, PA 18042

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Submit ALL the following to City of Easton; All documents to be submitted online through the City of Easton website
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  1. CITY OF EASTON BUSINESS LICENSE - If you do not already have one follow this link to apply online: https://eastonpa.portal.opengov.com/
     

  2. TEMPORARY FOOD ESTABLISHMENT LICENSE - Anyone selling food, prepared or packaged, must apply for a temporary license from the Health Department.
    Follow this link to the Health Bureau and select the Health Bureau to apply: https://eastonpa.portal.opengov.com/
     

  3. CITY OF EASTON FESTIVAL VENDING FEE OF $50 - mandatory fee for all vendors. Follow this link to submit a $50 vending fee by adding it to your Easton Business License. If you already have a City of Easton Business License only submit the $50 Festival Vending Fee: https://eastonpa.portal.opengov.com/
     

  4. INSURANCE - VENDOR must furnish THE CITY OF EASTON with a Certificate of Insurance with liability limit of no less than $1,000,000 and shall name the City of Easton as “additional insured” and the City of Easton, 123 South Third Street, Easton PA, 18042 as the certificate holder
    Follow this link for contact information at the City of Easton Health Department: https://www.easton-pa.com/193/Health-Department
    Or contact Joe Gill at jgill@easton-pa.gov​

Important Things to Remember

Vendors are required to offer at least one item for sale that emphasizes a garlic theme. A strong garlic themed menu or products are expected by our patrons.

 

Acceptance and placement will be based on past participation, date and receipt of fully filled out application, payment and garlic themed offerings.


If you have a website and would like to link to ours please let us know. If you have a facebook account please go to our Easton Garlic Fest page and “like” us.


Please note - If you create a Facebook event you may NOT title it “Easton Garlic Fest” but rather the name of your business at Easton Garlic Fest.​

Prepared Food Vendor Contract

A fully completed application and fee must be submitted to Easton Garlic Fest by September 1, 2025 or vendor will not be accepted.

Check should be made out to: “Easton Garlic Fest” and mailed with the application to:

Easton Garlic Fest, 20 North 3rd Street, Easton, PA  18042

Any product or item not specified in the contract will not be allowed anytime during this contract period. No VENDOR, unless specified by FESTIVAL MANAGEMENT, shall have an exclusive on any product.

ELECTRICITY
1. THERE IS LIMITED ACCESS TO ELECTRICITY. ANY ELECTRIC NEEDS MUST BE FULLY DISCUSSED AND AGREED TO IN ADVANCE OF THE FESTIVAL. THERE IS NO GUARANTEE THAT THE FESTIVAL CAN ACCOMMODATE THE ELECTRICAL NEEDS OF THE VENDOR.
2. Only silent generators will be allowed and may affect the placement of VENDOR
3. If you have a generator please give us the make and model and we will let you know if it is acceptable

Will you need electricity?
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Would you like more information about participating in our signature food tasting contest?

RULES AND REGULATIONS

Vendor agrees to comply with the following rules and regulations

during the Easton Garlic Fest,

 

ALCOHOLIC BEVERAGES: 

·         Consumption of alcoholic beverages on premises during the Festival by VENDOR and VENDOR Employees during working hours is strictly prohibited. If VENDOR or their employees violate the above rule, that VENDOR will be removed from the Festival and barred from participation in future Festivals.

SETUP:

·         Saturday and Sunday on Centre Square; Booth set-up may begin at 6:00am and must be finished by 10:00am at which time vehicles must be removed from the festival area.  Booth may be left standing overnight.  VENDOR agrees to leave the booth standing at their own risk.

·         It is your responsibility to anchor your booth.  You will be set up on concrete and will not be able to secure tents by stakes or anything that requires being put into the ground.  Bring weights if necessary, it can be windy at Fest sites.

 

SIGNAGE:

·         ALL signage and displays must be professionally produced.  Prices must be clearly displayed.

 

TEAR DOWN:

·         VENDOR may not strike their booth until 6pm.  Booths must remain open until the event closes, even if VENDOR is sold out.  VENDORS who leave early will not be allowed to participate in the festival again.

 

VEHICLES:

·         VENDOR must remove vehicles from the grounds by 10am. VENDORS will be offered designated vendor parking

 

HOURS OF OPERATION:

·         Festival hours are 10am – 6pm each day

·         Easton Garlic Fest is held RAIN OR SHINE.  Once accepted into the festival you are OBLIGATED TO SET UP BOTH DAYSFailure to do so will jeopardize your acceptance into the Garlic Fest in the future

 

RESTRICTIONS ON MERCHANDISE:

·         You may only sell items contractually approved by MANAGEMENT

·         No Medicinal items of any kind.

 

CERTIFICATIONS:

·         It is the responsibility of the VENDOR to obtain all applicable and appropriate state and local licenses and permits as well as payment of taxes pertaining to their operation.


 

INSPECTIONS 

VENDORS should expect inspection of food operations by Easton Health and Fire Inspectors.  Please have a servsafe certificate displayed and available for inspection.

 

DECORATIONS AND HOUSEKEEPING:

1.       Tents must be neat and in good repair

2.       Display tables must be covered and decorated

3.       Housekeeping of the exhibit areas and its immediate vicinity will be the responsibility of 

the vendor.  The area around and in the tent must be kept neat and tidy.

4.       At the end of the Festival, your area must be left as you found it.

5.       VENDOR must remove all of their own trash

6.       No disposing of waste water in storm drains

7.       Failure to abide by the above will result in a $50 fine.

 

                       

SUBLETTING OF BOOTH SPACE

         Subletting of booth space is strictly prohibited.

 

PETS:

Vendors may not bring pets with them to the Festival grounds. 

 

GENERAL:

·         NO Hawking (or yelling out) product

·         NO leaving your booth space unattended

·         NO blocking ADA ramps or sidewalks

·         NO caution tape or ugly barriers

·         NO smoking cigarettes, cigars, pipes or vapes in the vicinity of any vendor tents

·         NO VENDOR shall use The Garlic Fest name, logo, images or product without written permission

Thanks for applying! We are looking forward to a fun and successful day for everyone involved and are delighted to have you join us as we Eat, Drink and Stink in Historic Downtown Easton PA.
If approved you will receive an email with link to pay online.
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